More e-Discovery Trends for 2011

Since we published our e-Discovery predictions for 2011, one more industry vendor has added their predictions to the mix. With only a few days left until 2011, there isn’t much longer until the future is now. Yet, from early case assessment to GRC, it’s apparent that the future of e-Discovery holds many opportunities.

ECA Moves Left

Let’s start with early case assessment. While it wasn’t addressed specifically in our previous list, Steve d’Alencon, Chief Marketing Officer of CaseCentral thinks that in 2011

Software on the “left-side” of the EDRM, concerned with information management, continues to get smarter, meaning that analysis of data can now occur ‘in the wild’ and with this increased intelligence, subsequent collections are getting smaller.

Until now, the primary application of ECA has been to quickly analyze collected data sets to provide insight before moving to full-scale review. According to d’Alencon, early case assessment is better than that and can be expanded to include more analysis and a more narrowed collection of data.

via More e-Discovery Trends for 2011.

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New EDRM White Paper: E-Discovery Research Roundtable: Buyers’ Perspectives on Challenges and Solutions « The Electronic Discovery Reference Model

Cost containment for electronic discovery is a priority for most organizations today, even to the extent that some quantified and managed risk is now deemed acceptable. This is the assessment from a research roundtable conducted by Integreon at a recent legal industry conference. During the event, Integreon brought together more than thirty participants from top corporations and law firms. These individuals represented a cross section of industry roles, including lawyers and litigation support professionals, IT managers, and compliance and records management experts. This report summarizes the key e-discovery challenges organizations are currently facing (or expect to face in the future) and the initiatives they are undertaking to address them.

via New EDRM White Paper: E-Discovery Research Roundtable: Buyers’ Perspectives on Challenges and Solutions « The Electronic Discovery Reference Model.

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EDRM and ZL Technologies Launch New Enron Email Data Set

The Electronic Discovery Reference Model (EDRM) and ZL Technologies today announced the launch of Version 2 of the EDRM Enron Email Data Set. This version offers the largest and richest set of publically available, general-purpose corporate email to date. Research into e-discovery and information retrieval require such data sets to test, develop and refine new capabilities and approaches; however, their availability is limited due to the competitive and private nature of enterprise communications. To facilitate advancements in commercial e-discovery and academic research, the EDRM data sets are provided free of charge and build on industry best practices. For Version 2 of the data set, EDRM and ZL Technologies are pleased to announce collaboration with the Text REtrieval Conference (TREC) Legal Track project that is using the data set in its research.

The new data set includes several improvements over the previous version, including direct input from various research communities.  Some highlights include:

•   Larger Data Set: Inclusion of 1,227,255 emails with 493,384 attachments covering 151 custodians

•   Rich Metadata: Threading information, tracking IDs, and general Internet headers are included

•   Multiple Email Formats: The new data set provides both full and de-duplicated email in PST, MIME and EDRM XML, which allows organizations to test and compare results across formats

•   Attached Files:  Attachments to email messages are included in Version 2, as they were in Version 1

via EDRM and ZL Technologies Launch New Enron Email Data Set.

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EDRM and SharePoint: Designing and Building a Compliant Platform

Planning your Records Management Solution

Planning a records management solution is a daunting task. To be successful, you need a multidiscipline team because designing the system requires multiple skills and diverse knowledge (e.g., communications, governance, information architecture, records management, data migration, security, EDRM system architecture). A good place to start the planning process is to read ISO 15489 and the DIRKs methodology. (See the Related Resources Box.) Here are some key points that you need to consider when planning your EDRM rollout:

Governance—You need an executive sponsor to drive your records management program across the organizations.

Team—You need to work with a multidiscipline team as discussed earlier.

Plan—You must have a plan that will deliver the expected value for the organization.

User adoption program—You must create a program that encourages and measures user uptake, provides education and mentoring, and enforces and enforces best practices (performance reviews).

Data policy—You must define, communicate, and enforce the data policy for records. People must understand their roles and responsibilities.

Inventory of data repositories—You need to conduct an inventory of what you have, the state it’s in (age, usefulness), and location. The inventory might include file shares, public folders, microfiche, third-party records storage warehouse, and departmental EDRM systems to name a few.

via EDRM and SharePoint: Designing and Building a Compliant Platform.

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EDD Update: EDRM Model Code of Conduct Webinar: Moving eDiscovery Out of the Wild, Wild West

When it comes to acceptable boundaries of ethical business practices within the eDiscovery service industry, are we still in the time of spurs, six guns and saddles? Join us at high noon as industry experts discuss developing Model Code of Conduct guidelines and their relevance to both companies and legal technology providers. Topics addressed will include:

  • The current “lawless” state of today’s eDiscovery practice
  • How the Electronic Discovery Reference Model (EDRM) Model Code of Conduct Project is seeking to tame the wild, wild west
  • Ideal best practices for the supervision of attorneys, non-attorneys and clients
  • Considerations for establishing effective working agreements based on ethical business practices
  • How to ethically manage information from records retention to metadata

July 9, 2010 noon – 1:00 pm Central

via EDD Update: EDRM Model Code of Conduct Webinar: Moving eDiscovery Out of the Wild, Wild West.

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Don’t Box ECA – Early case assessment precedes e-discovery | Law Technology News

The latest electronic data discovery buzz phrase is most definitely “early case assessment.” But if you examine the Electronic Discovery Reference Model (www.edrm.net), which offers guidelines and standards for e-discovery consumers and providers, you will search in vain for a box entitled ECA.

By not including one, have we missed a crucial step in the e-discovery process?

No. In our opinion, the term early case assessment is misapplied in the e-discovery context. While ECA can — and often should — address e-discovery issues, early case assessment sweeps much more broadly. To the extent ECA connects with e-discovery, the EDRM diagram already accommodates it.

[continued] Don’t Box ECA.

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Updated EDRM File Formats Data Set Now Available « The Electronic Discovery Reference Model

An undated version of the EDRM File Formats Data Set is now available for downloading.  The set contains updated MD5 hashes generated using the Linux md5sum program.  For the data set and additional information, go to http://edrm.net/resources/data-sets/edrm-file-format-data-set

via Updated EDRM File Formats Data Set Now Available « The Electronic Discovery Reference Model.

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