An Outlook on eDiscovery – Trends To Watch in 2011 | CIO.com

As many have noted, 2010 was a transformational year for eDiscovery. It was the year of Pension Committee, Victor Stanley II, and other bellwether cases. It was also the year that highly automated eDiscovery review technology, such as Predictive Coding, came into its own, with some of the world’s most important law firms adopting it for daily use.

Looking out at 2011, it’s clear to us that strict new federal regulations will only accelerate the trend toward automating eDiscovery review, while the relentless growth of enterprise data will increase the drive toward a more holistic view of information governance.

Here are some of the trends we foresee driving eDiscovery in 2011:

Regulation will pass litigation as the main driver of eDiscovery software purchases

Since the financial crisis of 2008, the pendulum has swung toward increased regulation in a way not seen since the 1930s. Then, the country saw the creation of the Securities and Exchange Commission. Today, regulators are more involved than ever in the everyday operations of businesses they regulate.

The full effect of increased Federal Reserve oversight will come as an unwelcome surprise to many in the banking industry. As any Fed-regulated entity can tell you, it’s a whole different world, with the Fed often literally moving into the offices as a constant presence. As someone once said, “Being regulated by anyone else is like visiting home for Thanksgiving; being regulated by the Fed is like inviting your mother-in-law to live with you.” The Consumer Financial Protection Bureau will probably take a similarly intrusive approach.

Even when not physically present, regulators can make a huge impact on a company’s business. For instance, a Department of Justice document request regarding a bribery allegation would require dramatic and immediate action. A company receiving such a request needs to produce documents much faster than it does in litigation, where deadlines are already tight. Courts want documents quickly. The DOJ wants documents now. That’s why, from an enterprise perspective, regulation is a lot like getting sued, but worse.

All told, the current regulatory environment has to rank in the higher quadrants of any large company’s 2011 risk assessment.

Regulators gear up

As a result of their increased enforcement activity, regulators around the globe will have more data to process than ever. And despite the common conception that the government possesses unlimited resources, most regulatory investigations are assigned to a single attorney.

The only way that agencies can fulfill their new mandate will be to invest in software that allows them to quickly winnow large sets of data down to the relevant documents. This kind of software, already in use by many regulators, will become a necessary adjunct to regulatory efforts. And since regulators will be using highly sophisticated solutions themselves, they’ll expect companies to meet those standards as well. As a result, the regulatory drive toward modern review techniques will be a key driver for enterprise usage.

via An Outlook on eDiscovery – Trends To Watch in 2011 | CIO – Blogs and Discussion.

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A Look Back at SharePoint in 2010

Improving Document and Records Management

Let’s talk enterprise content management capabilities for a minute. SharePoint continues to make all the analyst lists for Enterprise CMS, but in pretty much all cases, is considered a departmental solution. That being said, there have been a number of improvements in this area, including a new metadata structure and term store, the idea of document sets (a way to organize and manage a related set of documents) and in place records management.

  • How Document Management Has Evolved in SharePoint 2010
  • SharePoint 2010 Document Sets: Organize Related Documents for Project Based Work
  • Has Records Management in SharePoint 2010 Improved Enough?

There is still much that can be improved, and there are a number of Enterprise Content Management vendors ready and willing to provide that additional functionality:

  • Laserfiche, SharePoint 2010: Official DoD 5015.2 Certification
  • EMC Extends Information Governance to SharePoint 2010
  • Open Text ECM Suite Fully Supports SharePoint 2010, Office 2010

via A Look Back at SharePoint in 2010.

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Archiving Everything is Not Information Governance Sanity

The amount of information building in organizations today forces us to put in place smart information governance policies. Simply archiving everything is not a feasible or an intelligent plan.

One of the biggest information governance drivers today is eDiscovery. With eDiscovery pressures management now has the ability to create a solid business case for refining information governance practices: reducing the volume of records flowing into eDiscovery systems translates into real cost savings.

But creating an information governance plan is no easy task. Consider for starters that most of the involved groups don’t typically talk to one another.

Enterprise CMS and Information Management firm Open Text, along with Forrester Research Senior Analyst Brian Hill, is holding a mock eDiscovery meeting on November 16th at 2pm Eastern time. The event will bring together key players from IT, legal, Records & Information Management and the executive team to hash through strategies for meeting requirements while reducing current pains.

via Archiving Everything is Not Information Governance Sanity.

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Information Governance Framework Key for Backup and e-Discovery

Out of the Vault

It seems like CommVault’s recent news about disaster recovery for SMBs was just the entree to its big announcement today regarding the launch of Simpana 9, a self-managing behemoth of a data and records management platform that can scan across the largest enterprise, archiving and holding data for backup and e-Discovery purposes.

Simpana 9′s predecessor, Version 8, is some three years old, and despite upgrades and patches, it must have been feeling long in the tooth in the fast-moving world of Enterprise 2.0 data management, where legal demands and data volumes continue to surge.

New Functions Tackle Back-End Confusion

Indeed, this version features some 800 new functions and thousands of behind the scenes tweaks to ensure Simpana’s relevance now and into the future. The headline features include collaborative sharing and single-click legal preservation of data, all without worrying about the monstrous amounts of data or activity in the back end.

Simpana is composed of various software modules that share access to the complex back-end services and advanced features. The only task left up to the company is to activate the modules it needs by entering the license key. If more functionality is needed, buy an additional module, enter the code and off you go again.

via Information Governance Framework Key for Backup and e-Discovery.

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Large Corporations Still Behind on Data Governance | Information Management

Less than one-fourth of corporations in the Global 1000 can fulfill their data retention and disposal objectives, leading to wasteful spending, legal risks and possible theft, according to findings in a new survey.

The Compliance, Governance and Oversight Council, in collaboration with the Electronic Discovery Reference Model, queried legal, IT and records maintenance leaders at companies in a wide range of industries on their information governance practices. The report stated that 98 percent of companies rated defensible disposal and retention of data as a key governance objective, though currently only 22 percent of those companies can fully handle that task.

Primary obstacles cited in the survey were disconnects between agencies or departments dealing with data, and a massive and expensive legacy systems drag on content management costs.

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While 85 percent of companies agree that consistent collaboration is critical in data governance, leaders in IT, litigation and records largely pointed the blame for data governance on each other, the survey found. And, of organizations with information oversight committees in place, less than 17 percent surveyed stated they felt that all of the correct stakeholders are involved.

Organizational miscommunication or misdirection on data governance leads to other problems as well, the survey conductors reported. Nearly all companies in the survey had quotas linked to information governance, which they stated more easily leads to theft or misuse. Gaps in data retention schedule development can make the entire governance schedule obsolete, with the survey noting that 77 percent of companies’ schedules were not electronically usable or still relegated to paper documents.

via Large Corporations Still Behind on Data Governance.

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How Mergers and Acquisitions Impact Your E-Discovery Strategies | Articles & Archives | DOCUMENT Media

As e-discovery confidence and satisfaction rates bump along at alarmingly low rates, recent vendor announcements point to an ongoing consolidation trend in the highly fragmented e-discovery market. In June 2010, Autonomy announced its intent to acquire CA Technologies’ Information Governance business. The same month, digital forensics and e-discovery provider AccessData and Wolters Kluwer subsidiary CT Summation publicized plans to form a new single company, AccessData Group. Both of these deals are relatively small but bring attention to the importance of understanding vendor capabilities to support enterprise legal risk mitigation objectives and specific steps during the e-discovery process.

The field of e-discovery providers is crowded: Forrester estimates that there are more than 600 vendors that address different components of the broader e-discovery market. Against this backdrop, navigating vendor offerings isn’t trivial, and it’s important to understand the actual e-discovery functionality that vendors provide. While integrated vendor advances can provide concrete benefits and help rationalize application infrastructure, no single vendor can address the full range of enterprise legal risk mitigation needs. In considering recent and expected ongoing e-discovery market consolidation, organizations should:

via How Mergers and Acquisitions Impact Your E-Discovery Strategies | Articles & Archives | DOCUMENT Media.

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Lexology – E-discovery & information governance – do you know where your email is?

If you have ever been involved in litigation, you know that the process of finding, collecting, reviewing and producing the evidence that supports your case is often difficult, lengthy and expensive. As we have transitioned from a primarily paper to an electronic world, the costs of discovery can sometimes threaten to overwhelm all but the largest disputes. One way to minimize these costs is by properly governing your information.

Effective information governance means establishing enterprise-wide policies and procedures for the creation, use and retention of information. If implementing a thorough information governance plan seems daunting, a good first step is to start with your email, specifically, where your email is located. (Governing how to use email effectively and how to decrease the volume of email being saved will be addressed in future articles.) Waiting until you are in the middle of a lawsuit to ferret out the hidden caches where your employees are saving and storing email is often a contributing factor to increased litigation costs.

via Lexology – E-discovery & information governance – do you know where your email is?.

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Lexology – E-discovery & information governance – do you know where your email is?

If you have ever been involved in litigation, you know that the process of finding, collecting, reviewing and producing the evidence that supports your case is often difficult, lengthy and expensive. As we have transitioned from a primarily paper to an electronic world, the costs of discovery can sometimes threaten to overwhelm all but the largest disputes. One way to minimize these costs is by properly governing your information.

Effective information governance means establishing enterprise-wide policies and procedures for the creation, use and retention of information. If implementing a thorough information governance plan seems daunting, a good first step is to start with your email, specifically, where your email is located. (Governing how to use email effectively and how to decrease the volume of email being saved will be addressed in future articles.) Waiting until you are in the middle of a lawsuit to ferret out the hidden caches where your employees are saving and storing email is often a contributing factor to increased litigation costs.

via Lexology – E-discovery & information governance – do you know where your email is?.

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HP TRIM Provides Information Governance Via Digital Reef

In February this year HP (news, site) released v7 of its records management suite TRIM, which focused on SharePoint 2010 records management. Now, e-Discovery vendor Digital Reef (news, site) has integrated its Virtual Governance Warehouse (VGW) with TRIM.

The new integration between TRIM and VGW is the result of a new reseller agreement between Digital Reef and Comport Consulting, one of HP’s Platinum Business partners, and brings the two together to provide TRIM-using enterprises with e-Discovery, management of enterprise wide content and unified views of information.

While Digital Reef provides many different kinds of open software for e-Discovery, its Virtual Governance Warehouse 3.1 is one of its real showcases.

via HP TRIM Provides Information Governance Via Digital Reef.

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Most eDiscovery Costs Wasted on Extraneous Information. – BandL Weblog

Most of the money spent on electronic discovery today is squandered on reviewing irrelevant documents, according to a white paper recently released by Forensics Consulting Solutions, of Phoenix, Ariz. According to the document authored by Mark G. Walker, Roland J. Bernier III and Barclay Blair, only about 10 percent of all Electronically Stored Information (ESI) collected has value for the purpose for which it was gathered. “Yet,” the authors stated, “investigators spend 80 percent of their time and the associated cost on the 90 percent that has no value.”

Organizations are spending millions of dollars finding, processing, reviewing, and producing digital information required in lawsuits, the paper said. It noted that one out of five organizations spends more than $10 million annually on litigation–and that doesn't include what's spent on settlements and judgment awards. That number is bound to grow, and with it the amount spent on e-discovery tools, which is expected to reach almost $5 billion by 2011. “It costs about 20 cents to buy 1GB of storage; however, it costs around $3500 to review that same GB of storage,” the paper revealed.

While the expense of ediscovery comes from a number of places, it noted, the most significant is the cost of finding, processing and reviewing information that has been unnecessarily retained.

One way to reduce the extraneous information in an organization's information universe is to have a solid Information Governance (IG) plan. “The proactive nature of IG means that unnecessary information is disposed of as soon as it is no longer needed and all legal requirements for its retention and preservation have been satisfied,” the paper explained.

“IG enables businesses to get rid of unnecessary information in a defensible manner,” it continued. “As such, it can reduce the amount of information that needs to be reviewed in the course of a legal matter.”

via Most eDiscovery Costs Wasted on Extraneous Information. – BandL Weblog.

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